The University of Basel’s edoc institutional repository records scientific publications generated by affiliates of the university and makes these globally visible and perpetually accessible. edoc is maintained by the University Library and enables the implementation of the University of Basel’s Open Access policy. The contents of edoc are listed by search engines and scientific search services such as Google Scholar, OpenAIRE (Horizon2020), Unpaywall, Core or BASE .
Inclusion in edoc
To record a publication in edoc, it must be entered in the Research Database of the University of Basel, from where it is automatically ingested into edoc. The following instructions supplement the Research Database of the University of Basel User Manual (PDF) (Chapter 4, "Data Entry: Publications").
Both the Research Database and edoc work with filtering by publication type. Publications that were not assigned to the correct type, will be rejected by the editorial team and may need to be re-entered. Please note that certain publication types in the Research Database may be subsumed under a single type in edoc.
|Publication type in the research database||Publication type / -subtype in edoc||Definition|
|Journal Article||Article /|
|Original work in a scientific journal* (print or online).|
Reports or research results published in this form for the first time.
|Journal Item||Article /|
Review Article, Book Review, Case Note, Further Journal Contribution
|RReview articles, editorials, book reviews and case notes, including commentaries, reader’s letters, errata, etc. in a scientific journal* (print or online).|
All publications that appear in scientific journals and are not considered original works (see also Journal Article) (not including preprints, interviews, abstracts, posters, presentations, conference papers).
|Conference Paper||Conference or Workshop Item / Conference Paper||Articles and abstracts that have appeared in meeting or conference volumes or proceedings (not including unpublished abstracts, entries in poster lists, poster presentations, texts from lectures, PowerPoint documents, conference reports and summaries).|
|Authored Book||Book /|
|A self-contained book or monograph. |
The university member is involved in the publication as the only, or as one of several authors, collaborators, editors or revisers or in a similar function (not including self-published works and dissertations that have not appeared in the book trade).
|Edited Book||Book /|
|A self-contained book or monograph.|
The university member is involved in the publication as the only, or as one of several publishers, editors, leaders, or in a similar function (not including self-published works).
|Book Item||Book Section /|
Book Chapter, Encyclopedia Article, Legal Commentary, Further Contribution in a Book
|Book chapters, encyclopaedia articles, legal commentaries, contributions in anthologies.|
Part or chapter of a self-contained book or monograph, print or online (not including self-published works).
|Discussion paper / Internet publication||Preprint|
|Discussion paper: preliminary scientific or technical article that is published in an institution’s series. Also referred to as a working paper, working draft, discussion paper, preprint or memorandum. |
Internet publication: various publications that appear on websites or scientific blogs (of universities, research institutions, professional associations or state organisations and authorities, as well as subject portals) (not including abstracts, posters, material from lectures, presentations).
These contributions are generally not peer reviewed.
|NewsItemPrint||Newspaper or Magazine Article||An article in a daily, weekly or monthly magazine.|
Articles (including reviews) in a newspaper, a weekly magazine or another non-scientific journal*.
|NewsItemEmission||Audiovisual Material & Event||Radio or television contribution.|
The contributions must be accessible in the long term, i.e. archived by the broadcaster or by another body and made available to the public.
|Other Publications||Other||Research reports or similar. |
All other publications that cannot be assigned to any other publication type but that are permitted to be included in the research database (not including abstracts, posters, lecture material, presentations and all unpublished articles).
|*The following reference lists are used to differentiate between scientific and non-scientific journals: Journal Database ZORA, ERIH revised lists, Ulrichsweb and Journal Citation Reports, available from ISI Web of Knowledge|
The complete and correct entry of information is important: all author names (in the order in which they appear in the publication), publication year, title, publisher (including universities, state organisations, etc.), ISSN or ISBN, information on the higher-level publication if relevant (publisher, title, volume, issue, page numbers), keywords and abstract. Please note that only people who are listed as an author in the publication may be entered in the "Author(s)" field.
Electronic identifiers or permalinks (permanent links) guarantee the unique identification and long-term access to digital objects. Please enter available identifiers in the research database. This enables the bibliographic details of publications, whose full texts cannot be made accessible in edoc for copyright reasons, to be linked to the original full-text version on a publisher’s portal or in a commercial database.
The University of Basel’s Open Access policy intends that as many of the University of Basel’s publications as possible should be freely accessible on the Internet. Please take note of the formal requirements for the storing of full texts:
- File format: The publication must be saved in PDF/A format. To ensure long-term archiving, write protection is not permissible. The PDF/A file can be created, for example, by one of the following programmes: Adobe Acrobat/Distiller Version 8.0 or higher, Open Office Version 2.4 or higher, PDFCreator Version 0.9.5 or higher (free programme). Additional programmes may be found at pdfa.org.
- File name: A combination of first author, book title or journal and year are meaningful. Please avoid umlauts and special characters (e.g. Mueller_MDAIK_2009.pdf).
By uploading a full text to the research database and clicking on "Save full text & accept the edoc Deposit Licence" you declare your consent for the activation of the full text in edoc and your consent for the edoc Deposit Licence.
To check copyright requirements, please consult the edoc & copyright page.
By clicking on "Save full text & accept the edoc Deposit Licence" authors declare their consent for the activation of the full text in edoc, and the University Library, as manager of edoc, thereby obtains the following non-exclusive rights to use the document and its associated metadata:
- the right to electronic storage, in particular in databases; the right to make them publicly accessible and to distribute them, as well as for archiving and reproducing them for these purposes,
- the right to share metadata with third parties,
- the right to make archive copies and to convert them to other electronic or physical formats for the purpose of archiving, while maintaining the integrity of the content.
The following liability issues also apply:
- the rights holder assures the University Library that the activation of the work or parts thereof (e.g. images) does not violate the rights of any third party (e.g. co-author, publisher, third-party funder).
- the rights holder commits to informing the operator immediately in case of doubt or if alleged or actual legal obstacles arise.